We collect and maintain different types of personal information about those individuals who seek to be or are employed by Temple University. Personal information may include

• name, home address, telephone, personal email address, date of birth and employee identification number;
• personal information contained in résumés and/or applications;
• references and interview notes;
• photographs and video;
• letters of offer and acceptance of employment;
• mandatory policy acknowledgement sign-off sheets; and
• wage information.

As a general rule, Temple University collects personal information directly from you. In some instances Temple University may utilize the services of third parties in our business and may also receive personal information collected by those third parties in the course of the performance of their services for us or otherwise. Where this is the case, we will take reasonable steps to ensure that such third parties have represented to us that they have the right to disclose your personal information to Temple University.

Where permitted or required by applicable law or regulatory requirements, we may collect information about you without your knowledge or consent.

The personal information collected is used and disclosed for our business purposes, including establishing, managing or terminating your employment relationship with Temple University. Such uses include

• determining eligibility for initial employment, including the verification of references and qualifications;
• conducting background investigations;
• administering pay;
• establishing training and/or development requirements;
• assessing qualifications for a particular job or task;
• gathering evidence for disciplinary action, or termination;
• complying with applicable labor or employment statutes;
• compiling directories;
• ensuring the security of company-held information; and
• such other purposes as are reasonably required by Temple University.

We may share your personal information with our employees, contractors, consultants and other parties who require such information to assist us with establishing, managing or terminating our employment relationship with you, including: parties that provide products or services to us or on our behalf and parties that collaborate with us in the provision of products or services to you. In some instances, such parties may also provide certain information technology services to us so that we may operate our business. We may share personal information with such parties, and as result, your personal information may be collected, used, processed, stored or disclosed.

When we share personal information with such parties we typically require that they only use or disclose such personal information in a manner consistent with the use and disclosure provisions of this privacy statement.

Further, your personal information may be disclosed

• as permitted or required by applicable law or regulatory requirements. In such a case, we will endeavor to not disclose more personal information than is required under the circumstances.
• to comply with valid legal processes such as search warrants, subpoenas or court orders.
• as part of Temple University's regular reporting activities.
• to protect the rights and property of Temple University.
• during emergency situations or where necessary to protect the safety of a person or group of persons.
• where the personal information is publicly available.
• with your consent where such consent is required by law.

Temple University restricts access to your personal information to persons who need access to it in order to do their jobs or to provide products and services to you. We train our workforce in the proper handling of personal information. Temple University endeavors to maintain physical, technical and procedural safeguards that are appropriate to the sensitivity of the personal information in question. These safeguards are designed to protect your personal information from loss and unauthorized access, copying, use, modification or disclosure.

Except as otherwise permitted or required by applicable law or regulatory requirements, Temple University endeavors to retain your personal information only for as long as it believes is necessary to fulfill the purposes for which the personal information was collected (including for the purpose of meeting any legal, accounting or other reporting requirements or obligations). We may, instead of destroying or erasing your personal information, make it anonymous such that it cannot be associated with or tracked back to you.

You can ask to see the personal information that we hold about you. If you want to review, verify or correct your personal information, please contact the office of our privacy officer using the contact information set out below. Please note that any such communication must be in writing.

When requesting access to your personal information, please note that we may request specific information from you to enable us to confirm your identity and right to access, as well as to search for and provide you with the personal information that we hold about you. We may charge you a fee to access your personal information; however, we will advise you of any fee in advance.

Your right to access the personal information that we hold about you is not absolute. There are instances where applicable law or regulatory requirements allow or require us to refuse to provide some or all of the personal information that we hold about you. In addition, the personal information may have been destroyed, erased or made anonymous in accordance with our record retention obligations and practices.

In the event that we cannot provide you with access to your personal information, we will endeavor to inform you of the reasons why, subject to any legal or regulatory restrictions.

If you have any questions about this privacy statement or concerns about how we manage your personal information, please contact the office of the university’s privacy officer by telephone, in writing or by e-mail. We will endeavor to answer your questions and advise you of any steps taken to address the issues raised by you.